Application For Tenancy Application Form By completing this form you are instructing Rawlins Estates to enter into negotiations with the owner of your chosen property.Property addressPostcodeRental amountProposed move-in dateExpected move-out dateFirst NameSurnameCurrent addresPostcodeHome telMobileEmail OccupationJob title Employment detailsCompany nameContactTelEmail Address Current landlordMr/ Mrs/ Ms/ MissEmail Address Further informationWill anyone aged under 18 be residing at the property?YesNoIf yes, how many?Do you have pets?YesNoIf yes, please provide detailsDo you require furniture?YesNoIf yes, please provide detailsDo you require parking?YesNoIf yes, please provide details If you have answered YES to any of these questions, or if there is any further information you think the owner should be aware of, please provide details below Conditions of offer: Please specify any requests or conditions attached to the offer you are making. These points will be included in your tenancy agreement if they are agreed by the property owner. Confirmation* I confirm that the information I have provided above is accurate and that I have read and understood the terms and conditions detailed overleaf. I accept that by signing this document I am bound by its entire contents. Terms of Business Administration fees An administration fee of £20 per tenant plus £140 for contract fees will be payable upon creation of a legally binding tenancy agreement. This is a fixed cost fee that can cover a variety of works depending on the individual circumstances of each tenancy, including but not limited to conducting viewings, negotiating the tenancy, verifying references and drawing up contracts. The charge for the admin is per individual tenant and the contract fees is charge is applicable per tenancy. Should you wish to terminate your tenancy before the end of the term and the landlord agrees that you can terminate early, you will be responsible for the repayment of the pro-rata commission paid in advance by the landlord for the unexpired portion of the tenancy, unless you are exercising a break clause which is contained in your tenancy agreement. It is your obligation to obtain written consent from the landlord for any change in the identity of the tenants. Upon receipt of this consent Rawlins Estates will draw up a tenancy agreement for signature by all parties. An administration fee of £150 will be charged for this service. An administration fee of £40 inc VAT will be charged for each letter sent by Rawlins Estates regarding late or non-payment of rent or administration charges. A reference may be requested by a tenant at any time. The administration fee for this service is £15 and is payable upon request. If any charges remain outstanding at the end of the tenancy, Rawlins Estates will deduct the amount due from the deposit. Renewal of tenancy Please contact us 2 months prior to the expiration of your tenancy if you wish to extend your tenancy. If the tenancy is renewed, we will make a charge of £80 to cover our administration. Payment of rent The first installment of rent must be paid in cleared funds when you sign the tenancy agreement. Thereafter, rent is payable by standing order (unless agreed otherwise) to arrive on the due date as stated in the tenancy agreement. This means that the standing order must be set up so that the funds leave your account three days before the rent is due. The full rent must be paid by a single standing order, we are unable to accept multiple standing orders. Deposit A deposit equivalent to six weeks’ rent must be paid in cleared funds when you sign the tenancy agreement and is held by Rawlins Estates as stakeholders for the duration of the tenancy in accordance with the terms of the tenancy agreement and where applicable Rawlins Estates will register the deposit monies with a deposit protection scheme on the landlord’s behalf or in some cases the landlord will be responsible for registering the deposit. Rawlins Estates excludes liability in relation to loss caused by the insolvency of a financial institution which holds deposits in its contracts with landlords and tenants. All deposit deductions must be agreed in writing by both landlord and tenant upon the termination of the tenancy. The tenancy agreement entered into is between the landlord and the tenant and, therefore, the tenant cannot hold Rawlins Estates liable for any deductions made from the deposit which may fall into dispute. References/identification We will take up references based on the details that you have supplied to us. These references may be passed to our client so that they can make a decision on granting a tenancy. Referencing fees are charged at a cost of £48 per applicant payable in advance and is non refundable. You are responsible for any administration charges levied by your own bank in relation to obtaining a reference. Before the tenancy can proceed you need to provide us with a photo ID in the form of a passport or EU driving licence. Right to Rent On the acceptance of an agreeable offer you must provide evidence of your right to remain in the UK, and thus your ‘Right to Rent’ in England. This is a requirement for all occupants aged 18 and over. This information will be passed to the landlord so that they can make a decision on granting a tenancy. Check-in and check-out Rawlins Estates will be instructed by the landlord as to what arrangements are to be made for the inventory and check-in. Unless agreed otherwise, the landlord will be responsible for the cost of the inventory and check-in and the tenant will be liable for the cost of the check-out. We advise you to make yourself available for the check-in and check-out. Subletting By completing this form you confirm that you intend to enter into a private residential tenancy in your name and that you will not (i) sublet the property; (ii) advertise the property on any print or other media, including (but not limited to) internet-based marketing website, or other social media or messaging website or app; or (iii) take in paying guests or lodgers, without the prior consent of the landlord. Management of the property At the start of the tenancy we will advise you who is responsible for managing the property. This is sometimes the landlord themselves. Where we are not managing the property we cannot authorise any repairs or maintenance or guarantee the speed at which repairs will be carried out. Where we are managing the property, we may have to obtain the landlord’s consent before proceeding with a repair. Where we manage a property and hold keys, we can usually provide access to Rawlins Estates’ contractors (with your permission). However, where we do not hold keys or the contractor is not willing to collect keys, it is your responsibility to provide access. Insurance It is your responsibility to insure your own belongings throughout the tenancy. Utilities You will be responsible for the payment of telephone, gas, water and electricity accounts at the property during your tenancy, as well as the council tax. It is your responsibility to notify the relevant companies and the local authority that you are moving into/out of the property. You are also responsible for ensuring that a valid television licence remains in place for the duration of the tenancy. Utility companies will also always require the occupant to provide access for any visit. Taxation If you pay rent directly to your landlord’s bank account and your landlord is resident overseas, you will be responsible for applying the provisions of the HM Revenue and Customs Non- Resident Landlords scheme for taxing UK rental income and should ask us for advice on this. These provisions do not apply where you are paying your rent to Rawlins Estates. Anti-Money Laundering Regulations Rawlins Estates may need to obtain and hold evidence confirming your identity, proof of your address and source / destination of funds. We will be unable to proceed with any offer until we are in receipt of this information and have completed a satisfactory AML check. Your identity may be subject to an electronic identity check, which may leave a soft footprint on your credit report. Commission Any commission or other income earned by Rawlins Estates while carrying out its duties as agent for the landlord in the letting and management of the property will be retained by Rawlins Estates. Complaints procedure Should you have any problems with Rawlins Estates service which you are unable to resolve with the Negotiator involved, you should write to the Director, Concorde House, Grenville Place, Mill Hill, London NW7 3SA. This complaint will be acknowledged within three working days of receipt and an investigation undertaken. A formal written response will be sent to you within 15 working days. Consequences of early termination If you vacate the property prior to the end of the term, you will remain liable to pay rent until the term expires or the property is re-let whichever is earlier. Should the property be re-let during the fixed term, you will also be responsible for the repayment of any pro-rata commission fees that have been or will be incurred by the landlord for the unexpired portion of the tenancy (where Rawlins Estates is the Letting Agent, this fee is calculated at 10% of the rent for the fixed term of the tenancy) AND if the new tenancy is for a lesser rent, an amount equal to the difference between the original rent and new lower rental figure up to the end of the original term. You will also be responsible for any other reasonable costs (e.g. telephone lines, satellite television contracts, TV licences, cleaning, admin fees etc) incurred from that point until the end of the term. For the avoidance of doubt this clause shall not take effect where you are operating a break clause within your Tenancy Agreement. Amendments Rawlins Estates reserves the right to change the schedule of fees and these terms of business upon providing reasonable notice in writing.Confirmation* I Agree
